Prop Firm Software Requirements Template

Complete this specification before contacting vendors. It is deliberately operational: a shortlist improves when providers know what must work, at what volume and under which commercial constraints.

Business profile

• Stage: planning / operating / migrating.
• Target go-live/cutover date.
• Number of brands/entities.
• Target geographies/languages.
• Internal technical/operations team size.

Volume

• Active traders/accounts now.
• Expected 12-month volume.
• Monthly challenge purchases.
• Expected funded accounts.
• Peak concurrency if known.

Products and rules

• One/two/multi-phase/instant models.
• Profit targets.
• Daily loss definition.
• Maximum/trailing loss.
• Minimum days/consistency/news/weekend rules.
• Reset/retry/scaling logic.

Trading platforms

• Mandatory at launch.
• Optional roadmap.
• Existing direct platform relationships.
• Required account provisioning/monitoring behavior.

Customer operations

• Checkout/payments.
• KYC timing/provider.
• Payout workflow.
• Affiliate/discount system.
• Email/notifications.
• Support/admin permissions.

Integration/API

• Required PSP/KYC/email/analytics tools.
• API reads/writes.
• Required webhooks/events.
• Sandbox requirement.
• Custom systems.

Reliability/security

• Required SLA.
• Support coverage/escalation.
• RBAC/audit requirements.
• Security/compliance evidence required.
• Data location/retention requirements if material.

Migration

• Source systems.
• Data objects/state to move.
• Parallel-run requirement.
• Maximum acceptable downtime.
• Rollback requirement.

Commercial constraints

• Monthly budget range.
• Maximum setup.
• Preferred fixed/usage/share model.
• Maximum initial commitment.
• Expected 500/2,000/10,000 unit quote scenarios.

Mandatory vs optional

Mark every requirement Must / Should / Could. This prevents optional roadmap ideas from eliminating otherwise strong vendors or inflating the initial quote.

Evidence required

For each Must, specify whether a live demo, technical documentation, written proposal or contract clause is required before selection.

Next use the RFP framework, selection scorecard and demo checklist.

FAQ

Do I need every field before contacting vendors?

No, but unknowns should be explicit. A vendor can help refine architecture without the buyer pretending undecided requirements are fixed.

Why specify volume so early?

Capacity and commercial models often change by trader/account count, so volume affects both technical and pricing fit.