Prop Firm Software Implementation Acceptance Criteria
“Delivered” should mean the agreed operating workflows pass defined tests—not that credentials were issued or a dashboard is visible. Acceptance criteria protect both buyer and vendor by making completion measurable.
Core functional acceptance
| Workflow | Example acceptance |
|---|---|
| Checkout | Correct product/price/order/customer recorded |
| Provisioning | Correct trading account created automatically |
| Phase transition | Pass state creates correct next-stage account/state |
| Risk | Defined breach produces expected action and audit evidence |
| KYC | Verified/rejected/manual states synchronize correctly |
| Payout | Eligibility/review/approval history behaves as specified |
Integration acceptance
Test each mandatory external service with production-like credentials/environment where appropriate. Include failure/retry, not just one successful request.
Data acceptance
Confirm IDs, timestamps, relationships and exports. For migrations, reconcile active account state and all pending financial/compliance workflows, not just total row counts.
Permission acceptance
Test that roles can perform required tasks and cannot perform prohibited ones. Include sensitive payout/risk/admin actions.
Performance acceptance
If response time, throughput or bulk-operation performance is material, define measurable thresholds and test at representative load rather than subjective “fast enough.”
Support/operational acceptance
Confirm incident contacts, escalation and monitoring/alert ownership before production launch. A technically working system without a known support path is not operationally complete.
Known defects
Classify defects by severity and agree which block acceptance versus enter a dated remediation list. Avoid accepting critical workarounds as “future roadmap” without explicit commercial agreement.
Payment milestone linkage
Where commercially/legal appropriate, implementation payments can be tied to agreed milestones/acceptance. Have the actual contract reviewed for the business and jurisdiction.
Use the onboarding checklist, 30 demo tests and contract checklist.
FAQ
Who should sign off implementation?
The buyer should assign owners who understand the relevant business, technical and operational workflows rather than leaving acceptance solely to the vendor project team.
Should minor bugs block launch?
Not necessarily. Define severity and business impact in advance so acceptance decisions are consistent.